Schedule Meetings Across Time Zones
Find the best meeting time for international teams using the overlap band and multi-city comparison.
Finding Overlapping Work Hours
When you select a source city and one or more destination cities, the converter shows a visual overlap band highlighting the hours where both locations are within standard working hours (9 AM – 5 PM). This overlap window is the ideal range for scheduling calls or meetings. For New York and London (5 hours apart during standard time), the overlap runs from 9 AM – 12 PM New York time, which is 2 PM – 5 PM in London — a comfortable 3-hour window for both teams.
Handling Large Time Differences
When the time difference exceeds 10 hours, the overlap window can shrink to just 1–2 hours or disappear entirely. New York (UTC−5) and Tokyo (UTC+9) are 14 hours apart during standard time, leaving an extremely narrow window where both cities are awake during business hours. In these cases, one team typically needs to join early in the morning or late in the evening. The converter shows exactly which hours fall within each city’s working range so you can find the least disruptive slot.
Try it: New York & Tokyo overlap →
Multi-Timezone Meetings
When your team spans three or more time zones, use the “Add Zone” button to compare all locations simultaneously. The converter calculates the overlap window that works for everyone, which naturally gets smaller as you add more distant cities. For example, comparing New York, London, Tokyo, and Sydney at once shows that the common window is extremely narrow. In practice, you may need to split into regional sub-meetings or use asynchronous communication for the largest gaps.
